This position is located at the Strate Center.  

Hours:  8:00 a.m. to 4:30 p.m. 

Generous leave:  Annual, personal, sick and floating holiday. 

Secure your future with a district paid retirement plan. 

Prioritize your wellness with our district paid health and dental plan for employees. 

DIRECT SUPERVISOR:  Strate Center Manager

SALARY RANGE:  Hourly

CLASSIFICATION:  Non -Exempt

SAFETY SENSITIVE POSITION:  No

TRAVEL:  5%

LOCATION:  Enid, OK

PRIMARY FUNCTION:  To provide administrative and operational support to ensure smooth daily operations of the Strate Center, while facilitating high-quality interactions with clients, tenants, and visitors, and supporting the center’s programs and services effectively and efficiently. 

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Welcome and assist all internal and external visitors, including clients and tenants, providing courteous, professional service and accurate information.
2. Collect, record, and maintain accurate client and tenant contact information and files.
3. Provide general administrative support, including drafting documents, data entry, and filing, to support daily operations and program needs.
4. Assist with scheduling, coordinating, and tracking appointments, meetings, seminars, and events.
5. Maintain accurate records of business coaching, consulting sessions, classes, and program enrollments.
6. Prepare and submit reports and documentation as required by the Strate Center Manager and Oklahoma Department of Career and Technology Education.
7. Process invoices and payments, prepare and post deposits, and maintain accurate accounts receivable records in accordance with Autry Tech's policies and procedures. 
8. Oversee inventory management, compare pricing, and coordinate the purchasing of office supplies and operational materials for Strate Center staff, including ordering and picking up break room supplies.  
9. Maintain the Strate Center’s facilities, common areas, and meeting rooms in a presentable condition, submitting maintenance or IT work orders as needed.
10. Support center operations by assisting with construction plan room clients, printing needs, and other logistical tasks.
11. Maintain open communication with peers, faculty, clients, and administration to support efficient center operations.
12. Perform other related duties as assigned.

MINIMUM QUALIFICATIONS     

EDUCATION & CERTIFICATION:  High School diploma required; certification in Office Management or Associate’s degree in Business Administration or a related field preferred. 

EXPERIENCE:  Minimum of one to three years of experience in office administration, customer service, or support roles.  Demonstrated experience interacting with clients, tenants, or the public in a professional setting is required.  Experience maintaining records, files, or databases with a high level of accuracy is preferred.  Experience coordinating schedules, meetings, and administrative projects is desirable.  Experience in basic bookkeeping, invoicing, or financial transaction tracking is preferred. 

SKILLS & COMPENTENCIES:           

• Excellent oral and written communication skills.
• Strong customer service and interpersonal skills; able to interact professionally with clients, tenants, and staff.
• Highly organized with the ability to manage multiple tasks and priorities efficiently.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office technology.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail for data entry, recordkeeping, and reporting.
• Ability to work independently while supporting team objectives.
• Basic accounting or bookkeeping skills, including invoicing, payment processing, and reporting, preferred.
• Ability to prioritize tasks and meet deadlines in a fast-paced office environment.
• Must maintain confidentiality of all student and organizational records in compliance with HIPAA, FERPA, and applicable policies.

PHYSICAL DEMANDS:  The physical demands described here are representative of those required to successfully perform the essential functions of this position, with of without reasonable accommodation.

• Regularly required to sit for extended periods while performing administrative, financial, and customer service duties.
• Frequently required to stand and walk short distances within the office and facility to assist clients, visitors, and support operations.
• Frequent use of hands and fingers for computer operation, data entry, invoicing, and document preparation.
• Occasional reaching, bending, and light physical movement to retrieve, file, or organize documents and office materials.
• Visual ability to read computer screens, documents, and reports, with or without corrective lenses.
• Ability to maintain attention to detail, accuracy, and organization for extended periods. 
• Occasional lifting of up to 20 pounds may be required. 

WORK ENVIRONMENT:

• Work is performed primarily in an indoor, climate-controlled office environment.
• Frequent interactions with clients, tenants, visitors, staff, and external partners in a customer service setting.
• May involve multiple competing priorities and interruptions throughout the workday.
• Requires accuracy and attention to detail in financial and administrative processing tasks.
• Moderate stress may occur due to deadlines, customer service demands, and multitasking demands.
• Perform effectively under stress when confronted with emergency, critical, unusual, or situations in which working with speed and sustained attention are critical aspects of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position, consistent with the Americans with Disabilities Act.

DISCLAIMER:  The responsibilities and duties outlined above are representative and may not capture every task that may be assigned.  The scope of the role may evolve based on organizational needs.  This job description does not constitute a contract and is subject to change at the discretion of the employer.  Performance will be evaluated in accordance with the districts policies and expectations.

EQUAL OPPORTUNITY EMPLOYER STATEMENT:  Autry Technology Center does not discriminate on the basis of race, color, sex, pregnancy, gender, national origin, religion, disability, veteran status, sexual orientation, age, or genetic information.